Hi guys.
Now that we've seen a good portion of the instruments available in PowerPoint it is time for another
practical example.
We'll continue to build on our skillset by applying in practice the concepts learned so far.
We will do that by creating an organizational structure scheme a diagram that shows the structure of
an organization and the relationship between its parts the hire a person stands in an organizational
structure the more houses and cars he owns.
I'm joking of course but it's kind of true.
Let's start filling in our blank PowerPoint slide.
The title of the slide will be organizational structure.
The information that we need in order to create this slide is displayed in the left part of the screen.
We can read the names and the roles of key personnel in a firm which operates internationally.
Let's use this information in order to create a scheme.
I would not include the names of the individuals who are working on the respective positions.
As this slide will be a generic representation of the organizational structure chosen by this company
let's start by inserting a rectangular box at the top of the page.
Here we will have the CEO of the company.
I'll click on edit text and type.
CEO within the box the title will have a font size of 14
let's change the font of the text within the box to Ariel let's open the format shape menu I'd like
to modify the fill of the box to dark red.
In addition to that I'll remove the shapes outline and we'll introduce a shadow effect that is transparent
at 90 percent Very good.
Let's emphasize the text by putting it in bold.
Now we can use control plus D and duplicate this box.
It seems that the person below the company's CEO is the general manager.
I will place the new box exactly below the old one let's change the shapes fill I'll right click on
it and apply an orange color the next level of responsibility in our scheme will be the one that's assigned
to the domestic sales manager and to the export sales manager.
I assume that they have an equal ranking within the firm.
I'll create two copies of one of the boxes above and we'll use auto alignments in order to place the
two copies at the same horizontal level
let's color the two shapes in gray and type domestic sales manager
and export sales manager
the lowest level of the organizational pyramid that we created will be occupied by the five country
representatives that we see on the sheet I'll duplicate one of the boxes above five times
then I'll select only the new copies and will reduce their size from the Format tab
we can use the align bottom command in order to align the fixed boxes
after that I will simply move one of them to the right.
Now we can select all five boxes and apply distribute horizontally in order to obtain an even amount
of space between them let's change their full color to pink I'll type in each box.
One of the countries that we see on their left U.S. U.K. France Germany
and Sweden.
Very well our scheme is almost ready.
We are missing a few important details though.
Let's insert a large rectangular box that will serve as a background of the scheme I'll insert this
large shape
change its filled color to light grey and will remove its outline.
We'll have to use the center back in order to be able to see the scheme and have the light gray shape
as a background very well.
It functioned.
Our next task is to add aero connector lines at each level in order to highlight the relationship between
the various positions within the firm.
I'll open the Insert tab and we'll click on shapes here.
I'll choose a straight line connector.
Do you remember how we attach a connector to a shape when we position the mouse over the shape.
Dots appear on each of its sides.
We have to attach the connector to one of these dots.
Simple as that elbow connectors are preferred for shapes that do not stand exactly below each other.
Given that our boxes are aligned perfectly the elbow connectors will form a straight angle
OK Let's insert connectors for the last level of shapes.
As you can see I am copying the old connector line in order to be faster
I will change that line fill to dark blue
animations are a great way to create entrance effects for objects in a PowerPoint slide.
Let's add a fade effect to the objects in our scheme.
I will start at the top selecting the CEO box and assigning a fade effect then I will repeat the same
thing with the general manager box I'll select the domestic sales manager and export sales manager contemporaneously
and we'll click on Fayed then I'll select the five boxes at the bottom of the scheme and we'll assign
them with a fade entrance effect the slide is ready let's turn on slide show mode and check out the
animation effects that we created
very elegant right.
This is what we are able to do at this point of the course.
Keep watching the rest of the videos and you will be amazed by the progress that you'll have by the
end of the course.